The concept behind EDS Enterprise was to provide a
complete "out of the box" solution for the electronic
storage of paper documents. The system also supports documents
created electronically in a variety of media formats. All documents
in the system can be filed and retrieved through flexible document
indexing that can be setup without programming. EDS Enterprise makes
the power of imaging and information management available to a
market that had previously been excluded by technical skill and cost
EDS Enterprise is a robust industrial strength
document archive facility.. The System comes complete with a heavy
duty scan station driving the world most powerful scanners. After
the documents have been scanned, the archive server makes the
documents available to a network of users. The system comes as
standard with capacity to support the storage and retrieval of up to
1 million documents, the system can be expanded to over 2000 million
documents. The system is based on an open extensible architecture
which allows the system to take advantage of the latest advances in
storage and scanning technology both now and in the future.
Capture and Electronic Archive - Step by Step.
Enterprise implements the document capture and electronic archiving
process in several distinct steps. Each of these steps is integrated
via internal workflow queues.
efficiency of production input systems comes from their batch
orientation. Typically, pages are prepped, sorted into batches of
similar documents (for example, purchase orders, invoices, etc.),
and then scanned. EDS Enterprise supports batch processing and
provides an administrator with the ability to predefine multiple
document classes, which allows a scanner operator to quickly tell
the system what type of document to expect. Documents can be
automatically separated within batches whether with job separator
sheets or with bar codes printed directly on the pages.
Enterprise comes as standard with a 27PPM (pages per minute) duplex
heavy duty document scanner, upgrade options include high end video
and SCSI models supported by Kofax accelerators. Support for both
Simplex and duplex scanning as well as the ability to run the
production scanners at their full rated engine speeds is a feature
of the EDS Enterprise scanning facility.
Indexing & OCR.
is the most critical and time consuming step in the capture process.
The index is the key to retrieving the document and EDS Enterprise
provides several methods to cut down on operator errors and speed
the indexing process:
can be used to read indexing zones previously defined by the
document class. This allows the index operator to simply check the
accuracy of the OCR rather than keying every index field by hand.
Bar Code recognition provides another highly reliable alternative,
method for indexing batches. EDS Enterprise supports most popular
bar code types.
final phase of the process involves archiving the documents onto
long term permanent storage media.
Enterprise comes as standard with a 100GB Archive Server. Which
allows archiving of up to 2 million documents after compression.
Upgrade options include larger Servers and high performance RAID
systems capable of holding billions of documents and sharing the
information with a network of users.